Graduation Information for Undergraduates

 

Are you an upcoming graduate? If so, you are in the right place! Here you will find information pertinent to all of those who will be completing their program from one of DeVry University's Chicagoland locations. We encourage you to read through all of the information presented so that you ensure you have completed all the requirements and are prepared for participating in the commencement exercises. Pay specific attention to the deadlines set for submitting your graduation application, registering to participate in the commencement ceremony, notifying the university of special accommodations needed and ordering your cap and gown.

 

IMPORTANT DEADLINES

Deadlines are listed throughout this page, however, in order to highlight the most important deadlines that all graduates need to be aware of we have listed them here for your review:

  • December 21, 2017 - Deadline to order cap/gown through Jostens*
  • December 21, 2017 - Deadline to submit a graduation application*
  • December 21, 2017 - Deadline to request approval to participate in the ceremony ahead of degree completion (for those requesting to participate prior to degree completion)
  • December 21, 2017- Deadline to register to participate in the commencement ceremony at the Rosemont Theater Commencement Participation Request Form for January 2018
  • Graduates must complete a graduation application and have the proper regalia (cap/gown/tassel) and fill out the commencement ceremony registration form (linked above) to participate in the ceremony. Failure to do so by the deadlines above may result in ineligibility to participate in the commencement ceremony and name not appearing in the graduation booklet.

CEREMONY DETAILS

Date
January 28, 2018

Time
10am

Location
Rosemont Theatre
5400 N. River Rd., Rosemont, IL 60018

Rosemont area information (restaurants, hotels, etc.)

Event Schedule
9:00 a.m. Rosemont Theatre opens for graduate check-in (South Entrance)
9:00 a.m. East Entrance opens for all guests (Located off of River Rd)
9:30 a.m. Line up of graduates by program behind stage
10:00 a.m. Processional/Ceremony begins
11:30 p.m. Recessional/Ceremony expected to conclude

REQUIREMENTS FOR GRADUATES

All upcoming graduates are required to complete the following steps during their last two sessions at DeVry:

  1. Completion of the Undergraduate Graduation Application by December 21, 2017. Graduation Applications should be completed using your student portal. If you have a question contact your Career Services advisor or click on the "Ask a Question" link in your student portal.
  2. Completion of the Career Services Graduate Registration Form. Please complete the DocuSign Career Services Graduate Registration Form. Include all employment information, military involvement, and educational plans. Please indicate whether you would like to conduct an active job search partnering with Career Services or if you do not want to partner with Career Services but rather just have access to all our online tools and resources. The Career Services Department can provide you with the form.
  3. Order Your Cap & Gown from Jostens
    Place your order either online or over the phone before December 21, 2017
  4. Attend a "Graduate Fest" (not mandatory)
    Pre-graduation events are being held at each of the four campuses in the Chicagoland area to help graduates get information and prepare for graduation. Students are invited to attend and celebrate their upcoming achievement! All events run between 4:30pm and 6:30pm.
Tinley Park Grad Fest - Tinley Park Campus, 18624 West Creek Drive – Monday, December 4th 
Addison Grad fest - Addison Campus, 1221 North Swift Road – Wednesday, December 5th            
Chicago Grad Fest  - Chicago-Loop Campus, 225 West Washington Street – Thursday, December 7th         

    5.    Transfer Outstanding Credits
           The Registrar's Office must be provided with any applicable outside transcripts for you to be eligible for graduation. Questions? Please contact your student advisor.

ELIGIBILITY TO PARTICIPATE & ELIGIBILITY FOR EARLY PARTICIPATION

The honor of participating in a commencement exercise is intended for students who complete all of the graduation requirements for their degree in advance of the ceremony date, most importantly, the completion of a graduation application and ordering of regalia. Again, upcoming graduates who do not complete the graduation application and/or do not secure a cap/gown (either by ordering a new set or borrowing from a past graduate) may not be able to participate in the commencement ceremony.

Students who wish to participate in a commencement ceremony ahead of their degree completion can submit this request to receive approval to participate from the Dean of Academic Affairs for their metro if the total expected credit hours remaining to complete is more than eight (8) credit hours for their associate or bachelor's degree program.

If you meet the aforementioned criteria and wish to request approval to participate ahead of degree completion, please complete the Approval to Participate and submit it to the Academics Department for your home campus. Please note the form only needs to be submitted by students who would like to participate in a ceremony but have not yet completed their coursework.

NOTICE: Submission of this form does not guarantee approval and that participation in a commencement ceremony is not a guarantee or an indication of degree completion. To officially graduate students must satisfy all academic requirements for their specific degree.

Deadline to submit Approval to Participate form: December 21, 2017

TICKETS & SEATING

Seating is on a first come, first serve basis and no reserved seating will be allowed. Graduates are permitted to bring five guests to the ceremony. Tickets are not required for the graduation ceremony, however, we ask that graduates adhere to the five guest limit, TBD limited seating for this ceremony. In the event that there are more guests than seats, a standing room only area with a live feed of the ceremony will be made available in the lobby of the theatre.

PARKING & PUBLIC TRANSPORTATION

Parking at the Rosemont Theatre is available in the theatre's parking lot alongside the south and west sides of the building. Overflow parking is available across Balmoral Ave at the Rosemont Parking Garage or at the Premier Outlet Mall's garage. Parking is $15.00 per car in all lots. CASH ONLY. We ask that guest arrive no earlier than 11:45am as the morning ceremony for the graduate students will still be exiting the parking lot until that time.

The CTA Blue Line Rosemont stop is located approximately a half of a mile north of the Rosemont Theatre near the intersection of River Rd and I-90. Please be advised that no shuttle service is available from the station, so please plan accordingly to accommodate an approximate 15 minute walk.

CEREMONY PROTOCOLS

In order to ensure that the commencement exercises are a special occasion that commemorates the accomplishments of each and every graduate, we ask that all of those in attendance at the ceremony follow the protocols outlined below.

Check-In

All graduates are asked to arrive approximately 1 hour in advance of the scheduled start time of the ceremony. Anyone choosing to arrive earlier than that time will be standing in the parking lot outdoors until we are prepared to open the doors. Upon arrival, graduates are asked enter the building through the South entrance (guests should enter through the main, East entrance of the building). All graduate check-in will be alphabetical by last name.

During check-in each graduate will be given a reader card that will include a phonetic pronunciation of the graduate's name, their degree program and honors (if applicable). Graduates will be asked to complete the back side of the reader card with information on where they would like their official pictures sent to. Graduates will then be free to spend time with family and/or congregate with their fellow graduates until called for line-up approximately 30 minutes before the scheduled start time of the ceremony. Graduates are encouraged to have family or friends hold all personal items such as purses and coats, as there is no place for the graduates to leave them in the check-in area. NOTE: Reader cards are essential to the logistics of the ceremony, so all graduates are asked to please tend to their card closely, as the card will have to be passed to the official readers on stage so the graduate's name and program may be read aloud correctly.

Line-Up

Graduates will be called for line up by program by the Line-Up Coordinator back stage in the docking/staging area. At that time, graduates will be asked to find their place in line directly behind the signage posted for their degree program. Graduates are to line-up based on the number in the top corner of their reader card; the numbers serve to alphabetize the graduates within their degree program's line. Each program will have a member of our staff to assist in ensuring that the graduates are in proper alphabetical order before the processional begins. The specific order that programs will be called up to the stage by degree type is listed in the program booklet that will be distributed on the day of the ceremony.

Late Arrival

For any graduate who arrives more than 20 minutes past the start of the ceremony, participation in the ceremony will be determined by the members of The Graduation Committee based on where we are at in the ceremony. If it is determined that the graduate will be able to participate, they will be directed to general graduate seating at the back of the theatre as to not disturb the ceremony proceedings; graduates will not be permitted to sit within the area designated for their degree program.

Conduct of our Graduates

Following the graduate processional into the theatre there will be a playing of the national anthem followed by a keynote address from a guest speaker and brief introductions of the faculty and staff in attendance. At the conclusion of the introduction candidates for graduation will be presented by college and graduates will be called to the stage by program to have their name read and to receive their diploma covers.

Students will take three sets of pictures during their time on stage, the first being in front of a DeVry/Keller back-drop before crossing the stage. Graduates then enter onto the stage and pass their reader card to the official readers at the podium. When the graduate's name is called they are to proceed across the stage to the diploma cover table, where they will shake hands with the President. A second picture will be taken of each graduate as they receive their diploma cover. Graduates then proceed down the stairs and back to their seat. A third picture will be taken as the graduate exits the stage.

Out of respect for fellow graduates, and for the safety and security of those in attendance, we ask that all graduates and guests remain in their seats for the duration of the ceremony. Graduates are not permitted to leave immediately following their time on stage. Degrees will not be conferred by the Deans of Academic Affairs until the last graduate has crossed the stage. Once the conferral has taken place, all candidates for degrees have officially graduated. Congratulations!

Conduct of our Guests

Personal cameras are permitted, however, photos and videos may not be taken from the foot of the stage; guests must remain seated at all times. Information on ordering official pictures of the ceremony will be mailed to graduates directly. To create an environment that honors the achievements of our graduates equally please note that balloons, air horns and strollers will not be permitted inside the theatre.

 

 

CAP, GOWN & HONOR CORDS

DeVry University and Keller Graduate School of Management work closely with an outside vendor, Jostens, to make high quality regalia available to our graduates for their big day. Graduates without proper regalia may not be eligible to participate in the ceremony. All graduates are asked to order their cap, gown and tassels ahead of the ceremony by visiting Jostens online at www.jostens.com/devrystudent.

 

Deadline for Orders: December 21, 2017
Please contact Jostens by phone at 800-854-7464 for Late Charge ordering information

 

As grades are not available until after graduation, honor distinctions are determined by a graduate's GPA in the session prior to their final session. All undergraduates with a cumulative GPA of 3.5 or higher in the term prior to their graduating term will receive honor cords. The cords can be picked up at the graduation ceremony from the staff upon check-in. Categories of honors are as follows:

 

Honors for Bachelor's Degrees:

 

 

Cum Laude: 3.50 - 3.69 (White Cord)
Magna Cum Laude: 3.70 - 3.89 (Silver Cord)
Summa Cum Laude: 3.90 - 4.00 (Gold Cord)

Honors for Associate's Degrees:

With Honors: 3.50 - 4.00 (White Cord)

Student Veterans:

With Honorable Discharge: Red/White/Blue Cord

SPECIAL ACCOMMODATIONS

Any graduate needing special accommodations to cross the stage or who have family members needing special seating accommodations are asked to notify through the commencement ceremony registration form. Interpreters will be onsite for the duration of the ceremony for those who are hearing impaired. Designated seating for handicap guests will be available on the first floor of the venue, but space is limited and wheelchairs are not available on-site.

DIPLOMA DISTRIBUTION

All graduates will receive their diplomas by mail 8 to 10 weeks after the end of the term, once grades have been entered and GPA's have been confirmed. If a graduate's address or name changes prior to graduation, it is the responsibility of the graduate to notify their Registrar's Office of the change.

PROFESSIONAL PICTURES & VIDEO OF CEREMONY

Professional pictures are taken by GradImages on the day of the event both on and behind stage. Graduates will be emailed their proof pictures shortly after graduation at the email address provided to GradImages on the back of the reader cards the graduates are given on the day of graduation at check-in.

 

Please complete the DocuSign Career Services Graduate Registration Form. Include all employment information, military involvement, and educational plans. Please indicate whether you would like to conduct an active job search partnering with Career Services or if you do not want to partner with Career Services but rather just have access to all our online tools and resources. The Career Services Department can provide you with the form.


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