Graduation Information for Undergraduates

Are you an upcoming graduate? If so, you are in the right place! Here you will find information pertinent to all of those who will be completing their associate or bachelor's degrees from one of DeVry University's ten Chicagoland locations before January 2015. Below there are links to specific topics that you may have questions about regarding your graduation requirements and participation in the undergraduate commencement ceremony, however, we encourage you to read through all of the information presented so that you ensure you have completed all the requirements and  are prepared for participating in the commencement exercises. Pay specific attention to the deadlines set for submitting your graduation application, notifying the university of special accommodations needed and ordering your cap and gown. If you prefer to have a print copy of all the information regarding your graduation ceremony please download our printer-friendly Guide to Commencement.


Important Deadlines

Ceremony Date, Time and Location

Requirements For Graduates

Eligibility to Participate in the Ceremony

Tickets & Seating

Parking & Public Transportation

Ceremony Protocols

Cap, Gown & Honor Cords

Special Accommodations

Diploma Distribution 

Professional Pictures & Video

Contacts for Questions





IMPORTANT DEADLINES

Deadlines are listed throughout this page, however, in order to highlight the most important deadlines that all graduates need to be aware of we have listed them here for your review:

* Graduates must complete a graduation application and have the proper regalia (cap/gown/tassel) to participate in the ceremony. Failure to do so may result in ineligibility to participate in the commencement ceremony.

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CEREMONY DETAILS

Date
Sunday, January 18th, 2015

Time 
2:00 p.m. (DeVry's Undergraduate Ceremony)

Location
Rosemont Theatre
5400 N. River Rd., Rosemont, IL 60018

Event Schedule
12:45 p.m.      Rosemont Theatre opens for graduate check-in (South Entrance)
12:45 p.m.      East Entrance opens for all guests (Located off of River Rd)
1:30 p.m.        Line up of graduates by program behind stage
2:00 p.m.        Processional/Ceremony begins
3:30 p.m.        Recessional/Ceremony expected to conclude

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REQUIREMENTS FOR GRADUATES

All upcoming graduates are required to complete the following steps during their last two sessions at DeVry:

  1. Completion of the Undergraduate Graduation Application by January 1st
    A completed application may be emailed or brought to your Career Advisor in your metro. You may obtain a Graduation Application by clicking here.

    Students are assigned to metros as follows:

    Addison Metro - Addison Campus, Downers Grove Center, Elgin Center, Naperville Center

    Chicago Metro - Chicago Campus, Chicago-Loop Campus, Gurnee Center, O'Hare Center, Wisconsin

    Tinley Park Metro - Tinley Park Campus, Merrillville Center, Indiana

  2. Completion of Your Career Services Requirement
    Please complete the Registration Form sent to you via email from your assigned Career Advisor.

    • If you do not require the assistance of Career Services in conducting a job search, completion of your Registration Form is all that is required of you from Career Services
    • If you will be conducting a job search and require the assistance of Career Services, please complete your Registration Form and then contact the front desk of the Career Services Office at the campus in your metro in order to schedule your senior appointment (phone numbers are listed below). During your appointment, you will have the opportunity to discuss your career goals, as well as get tips on job search strategies and resources NOTE: Please bring a copy of your resume to your appointment for review.

    Addison Metro Career Services Office           630-652-8601
    Chicago Metro Career Services Office           773-697-2071
    Tinley Park Metro Career Services Office      708-342-3219

  3. Order Your Cap & Gown from Jostens
    Place your order either online or over the phone before December 16th

  4. Attend the Graduate Fest or Graduate Reception for your Home Metro
    Pre-graduation events are being held at each of the three campuses in the Chicagoland area to help graduates ensure they are cleared/approved for graduation. Event dates by campus:

    Addison Metro Graduate Reception
    Wednesday, December 3rd
    4:00 - 6:00 pm at the Addison Campus
    More information

    Chicago Metro Grad Fest
    Tuesday, September 16th
    3:00 - 6:00 pm at the Chicago Campus

    Tinley Park Metro Grad Fest
    4:30 p.m. - 6:30 p.m. at the Tinley Park Campus on the following dates:
    November Session - Tuesday, December 2nd 

  5. Transfer Outstanding Credits
    The Registrar's Office at the campus in your metro must be provided with any applicable outside transcripts in a timely manner for you to be eligible for graduation.

    Questions? Contact your Registrar's Office:

Addison Metro Registrar's Office        630-652-8370
Chicago Metro Registrar's Office        773-697-2595
Tinley Park Metro Registrar's Office   708-342-3370

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ELIGIBILITY TO PARTICIPATE

The honor of participating in a commencement exercise is intended for students who complete all of the graduation requirements for their degree in advance of the ceremony date, most importantly, the completion of a graduation application and ordering of regalia. Students who have met or will meet the requirements prior to the date of the commencement exercise will be notified by email of their eligibility to participate in the January 2015 ceremony. Again, upcoming graduates who do not complete the graduation application and/or do not secure a cap/gown (either by ordering a new set or borrowing from a past graduate) may not be able to participate in the commencement ceremony. 

Students who wish to participate in a commencement ceremony ahead of their degree completion can submit this request to receive approval to participate from the Dean of Academic Affairs for their metro if the total expected credit hours remaining to complete is no more than eight (8) credit hours less than the minimum credit hour requirement for their associate or bachelor's degree program.

If you meet the aforementioned criteria and wish to request approval to participate ahead of degree completion, please complete the Approval to Participate and submit it to the Academics Department for your home metro. Please note the form only needs to be submitted by students who would like to participate in a ceremony but have not yet completed their coursework. 

NOTICE: Submission of this form does not guarantee approval and that participation in a commencement ceremony is not a guarantee or an indication of degree completion. To officially graduate students must satisfy all academic requirements for their specific degree.

Deadline to submit Approval to Participate form: January 1st

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TICKETS & SEATING

Seating is on a first come, first serve basis and no reserved seating will be allowed. Graduates are permitted to bring five guests to the ceremony. Tickets are not required for the January 2015 graduation ceremony, however, we ask that graduates adhere to the five guest limit, being mindful that there is limited seating for this ceremony. In the event that there are more guests than seats, a standing room only area with a live feed of the ceremony will be made available in the lobby of the theatre.

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PARKING & PUBLIC TRANSPORTATION

Parking at the Rosemont Theatre is available in the theatre's parking lot alongside the south and west sides of the building. Overflow parking is available across Balmoral Ave at the Rosemont Parking Garage or at the Premier Outlet Mall's garage. Parking is $13.00 per car in all lots. CASH ONLY. We ask that guest arrive no earlier than 12:15 as the morning ceremony for the graduate students will still be exiting the parking lot until that time.

The CTA Blue Line Rosemont stop is located approximately a half of a mile north of the Rosemont Theatre near the intersection of River Rd and I-90. Please be advised that no shuttle service is available from the station, so please plan accordingly to accommodate an approximate 15 minute walk.

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CEREMONY PROTOCOLS

In order to ensure that the commencement exercises are a special occasion that commemorates the accomplishments of each and every graduate, we ask that all of those in attendance at the ceremony follow the protocols outlined below.

Check-In

All graduates are asked to arrive approximately 1 hour in advance of the scheduled start time of the ceremony. Anyone choosing to arrive earlier than that time will be standing in the parking lot outdoors until we are prepared to open the doors. Upon arrival, graduates are asked to check-in near the South Lobby/Art Club area at the tables designated as the check-in area for the graduate's home metro. Again, students are assigned to metros as follows:

Addison Metro - Addison Campus, Downers Grove Center, Elgin Center, Naperville Center
Chicago Metro - Chicago Campus, Chicago-Loop Center, Gurnee Center, O'Hare, Wisconsin
Tinley Park Metro - Tinley Park, Merrillville, Indiana

Online students should check in with the campus that is closest to their home address. During check-in each graduate will be given a reader card that will include a phonetic pronunciation of the graduate's name, their degree program and honors (if applicable). Graduates will be asked to complete the back side of the reader card with information on where they would like their official pictures sent to. Graduates will then be free to spend time with family and/or congregate with their fellow graduates until called for line-up approximately 30 minutes before the scheduled start time of the ceremony. Graduates are encouraged to have family or friends hold all personal items such as purses and coats, as there is no place for the graduates to leave them in the check-in area. NOTE: Reader cards are essential to the logistics of the ceremony, so all graduates are asked to please tend to their card closely, as the card will have to be passed to the official readers on stage so the graduate's name and program may be read aloud correctly.

Line-Up

Graduates will be called for line up by program by the Line-Up Coordinator back stage in the docking/staging area. At that time, graduates will be asked to find their place in line directly behind the signage posted for their degree program. Graduates are to line-up based on the number in the top corner of their reader card; the numbers serve to alphabetize the graduates within their degree program's line. Each program will have a member of our staff to assist in ensuring that the graduates are in proper alphabetical order before the processional begins. The specific order that programs will be called up to the stage by degree type is listed in the program booklet that will be distributed on the day of the ceremony.

Late Arrival

For any graduate who arrives more than 20 minutes past the start of the ceremony, participation in the ceremony will be determined by the members of The Graduation Committee based on where we are at in the ceremony. If it is determined that the graduate will be able to participate, they will be directed to general graduate seating at the back of the theatre as to not disturb the ceremony proceedings; graduates will not be permitted to sit within the area designated for their degree program.

Conduct of our Graduates

Following the graduate processional into the theatre there will be a playing of the national anthem followed by a keynote address from a guest speaker and brief introductions of the faculty and staff in attendance. At the conclusion of the introduction candidates for graduation will be presented by college and graduates will be called to the stage by program to have their name read and to receive their diploma covers.

Students will take three sets of pictures during their time on stage, the first being in front of a DeVry/Keller back-drop before crossing the stage. Graduates then enter onto the stage and pass their reader card to the official readers at the podium. When the graduate's name is called they are to proceed across the stage to the diploma cover table, where they will shake hands with one of our Metro Presidents. A second picture will be taken of each graduate as they receive their diploma cover. Graduates then proceed down the stairs and back to their seat. A third picture will be taken as the graduate exits the stage.

Out of respect for fellow graduates, and for the safety and security of those in attendance, we ask that all graduates and guests remain in their seats for the duration of the ceremony. Graduates are not permitted to leave immediately following their time on stage. Degrees will not be conferred by the Deans of Academic Affairs until the last graduate has crossed the stage. Once the conferral has taken place, all candidates for degrees have officially graduated. Congratulations!

Conduct of our Guests 

Personal cameras are permitted, however, photos and videos may not be taken from the foot of the stage; guests must remain seated at all times. Information on ordering official pictures and a DVD of the ceremony will be mailed to graduates directly.To create an environment that honors the achievements of our graduates equally please note that balloons, air horns and strollers will not be permitted inside the theatre.

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CAP, GOWN & HONOR CORDS

DeVry University and Keller Graduate School of Management work closely with an outside vendor, Jostens, to make high quality regalia available to our graduates for their big day. Graduates without proper regalia will not be eligible to participate in the ceremony. All graduates are asked to order their cap, gown and tassels ahead of the ceremony by visiting Jostens online at www.jostens.com/devrystudent.

Deadline for Orders: December 16th
Please contact Jostens by phone at 800-854-7464 for Late Charge ordering information

As grades are not available until after graduation, honor distinctions are determined by a graduate's GPA in the session prior to their final session. All undergraduates with a cumulative GPA of 3.5 or higher in the term prior to their graduating term will receive honor cords during designated graduate events at their respective campuses. Alternatively, the cords can be picked up at the graduation ceremony from the staff upon check-in. Categories of honors are as follows:

Honors for Bachelor's Degrees:

Cum Laude: 3.50 - 3.69 (White Cord)
Magna Cum Laude: 3.70 - 3.89 (Silver Cord)
Summa Cum Laude: 3.90 - 4.00 (Gold Cord)

Honors for Associate's Degrees:

With Honors: 3.50 - 4.00 (White Cord)

Student Veterans:

With Honorable Discharge: Red/White/Blue Cord


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SPECIAL ACCOMMODATIONS

Any graduate needing special accommodations to cross the stage or who have family members needing special seating accommodations are asked to notify the Graduation Coordinators.  Interpreters will be onsite for the duration of the ceremony for those who are hearing impaired. Designated seating for handicap guests will be available on the first floor of the venue, but space is limited and wheelchairs are not available on-site.

Deadline for Notification of Special Accommodations: January 9th

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DIPLOMA DISTRIBUTION

All graduates will receive their diplomas by mail 6 to 8 weeks after the end of the term, once grades have been entered and GPA's have been confirmed. If a graduate's address or name changes prior to graduation, it is the responsibility of the graduate to notify their Registrar's Office in writing of the change.

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PROFESSIONAL PICTURES & VIDEO OF CEREMONY

Professional pictures are taken by GradImages on the day of the event both on and behind stage. Graduates will be emailed their proof pictures shortly after graduation at the email address provided to GradImages on the back of the reader cards the graduates are given on the day of graduation at check-in. 

Professional video of the event is captured by TSG Video Services. To order a video of your ceremony, please complete this form and send it to TSG following the graduation ceremony. Alternatively, graduates may order a video on the day of the ceremony by stopping by the TSG Video Services table in the lobby. 

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QUESTIONS?

The Graduation Coordinators for the Chicagoland area are: 

Addison Metro - Destiny Quintero 

Chicago Metro - Helen Wood 

Tinley Park Metro - Evelyn Chism 

Please contact the Graduation Coordinators with any questions at ChicagolandGraduation@devry.edu

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